It is good to note that Maventa operates solely as an invoice intermediary (i.e., as an operator), and it is not possible to create invoices within the service itself. To use Maventa's operator services, you need an accounting software that can generate invoices in an XML format supported by Maventa.
Use of Maventa's invoice list and searching for invoices
The invoice views in the Maventa user interface can be viewed by Admin- and User-level users of the company account. Received and sent invoices are divided into their own tabs, and the view can be customised by choosing whether to display 25, 50, or 100 invoices at a time on the page.
Selecting the number of invoices is done using the 25/50/100 items per page drop-down menu on the right side of the view.
Searching for sent invoices and retention periods
On the Sent invoices tab, you can search for sales invoices using the following details:
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Invoice number
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Recipient's name
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Unique identifier of the invoice (ID)
Invoices can also be searched from a specific time period by clicking the Search field on the left side of the view and defining the desired date range in the Creation time section that appears next to the Search field.
The view can also be filtered to display only sent invoices that are in an error status by clicking the Display failed only toggle switch on the right side of the view to active.
Invoices are retained in the Maventa user interface for 24 months, which is why invoices older than two years can no longer be viewed or searched for through Maventa. Consequently, the archiving of invoices to bookkeeping or another external storage location must be taken care of within the retention period.
💡 If the search yields no results, check that you are on the correct tab and that the invoice you are looking for is not older than 24 months.
Selecting columns to be displayed
The details displayed in the columns of the invoice list can be selected by the user. The selection is made via the Display columns drop-down menu found on the right side of the view by clicking the desired checkboxes to active. If you wish to remove displayed details, this is done through the same drop-down menu by clicking the checkboxes inactive.
The following details can be selected for the view:
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Invoice number and Invoice ID
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Reference number
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Sender and Sender BID
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Recipient and Recipient BID
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Invoice date and Due date
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Sending time (Created at) and Delivery time (Delivered at)
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Net amount and Gross amount
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Invoice status
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Sending channel (Sent via)
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Open invoice in a new tab (Open as tab)
Downloading the invoice list
The invoice list can be downloaded to a computer in either XLS or CSV format. The download is done via the Export drop-down menu found on the right side of the view by clicking the desired file format. The download occurs automatically after clicking.
ℹ️ The content of the downloaded file is determined by the page view. If "25 invoices per page" is selected as the view, only those 25 invoices will be included in the downloaded file. If you wish to download more invoices at once, the number per page must be changed before downloading. The maximum amount is 100 invoices per page.
Individual invoice details and actions
More detailed information about an invoice can be displayed by clicking the invoice row in question or by selecting the tab icon if Open as tab has been configured as a displayed column in the invoice list.
Re-sending an invoice
An invoice can be sent again with the same or corrected recipient details by clicking the Re-send... button. This function is available for both successfully sent invoices and those that have remained in an error status.
Follow these steps to re-send an invoice through the Maventa user interface:
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In the Maventa account, go to: Sent invoices
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Select the invoice that is intended to be re-sent by clicking:
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The invoice row in question
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The Open in a new tab icon. This is visible only if Open as tab has been configured as a displayed column in the invoice list
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Click the Re-send... button under the Invoice actions section on the left side of the view
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Define the invoice sending method and, if necessary, fill in the missing address details in the dedicated text fields:
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E-invoice: Mandatory details are the Operator, which is selected from a drop-down menu, and the Electronic invoice address (EIA)
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Email: The mandatory detail is the Email address
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Print: Mandatory details are the Customer name, Street address line 1, Postal code, Post office, and the Country to be selected from a drop-down menu
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Click the Re-send invoice button
Invoice attachments and event log
Invoice attachments: All invoice files forwarded to Maventa can be viewed and downloaded under the Invoice attachments section on the left side of the view.
The following can be viewed and downloaded in the view:
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Invoice image (PDF)
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Original XML data of the invoice (XML)
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Other possible attachment files (Attachment drop-down menu)
If an attachment is missing from the view, it has not been successfully transferred from the accounting software to Maventa.
Event log: The invoice event log can be viewed under the Invoice history section in the middle of the view.
The event log indicates when and to which address the invoice was sent. If sending the invoice fails, the content of the error message and the reason for the failure appear directly in the event log.
ℹ️ In connection with re-sending an invoice, the event details are always updated according to the latest transmission.