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Activation and registration

Maventa service is intended for all companies that send and receive e-invoices using financial management software. Register with Maventa for free and explore the service.

Activation of e-Invoicing

Connecting to an existing invoicing program

The easiest way to start with e-invoicing is to connect your invoicing software to your Maventa account.

Check whether your financial management software has a ready-made integration with Maventa e-invoicing at maventa.com/integrations.

Connecting doesn't work with existing invoicing software

If a company doesn’t use financial management software integrated with Maventa but can handle and create common e-invoice formats in XML, Maventa Connector can be used. 

Maventa Connector is a free software that connects the financial management software to the Maventa invoicing network. Connector is compatible with all software that create and read invoices in XML format. It can be downloaded locally to a computer or server, and you log into Connector with your Maventa credentials. You can download the Maventa Connector here.

Registration

Creating a Maventa account requires a valid business ID. The account can be registered with an organizational code in the following countries: Finland, Sweden, Norway, and Denmark.

 

1. Register for free with Maventa.

2. Enter your user and company information, which will allow you to log into Maventa in the future. Read and accept the terms, register a new user and company.

3. Click the confirmation link in your email and log into Maventa.

4. Enable the Authenticator.

5. Complete the setup settings in Maventa:

Step 1: Mail

  • Set up a mailing address for your company.

Step 2: General Settings

  • Configure email addresses and notifications for incoming e-invoices. Notifications are sent to the address specified in "Invoicing Email."
  • Configure email and print service settings if you want to send email and paper invoices to customers who cannot receive e-invoices.

Step 3: Authorization of the company and opening the Bank network connection

  • During the authorization process, Maventa sends an activation request for the bank network connection (link) to the bank. After identification and successful document signing, you will receive an email notification about the bank network connection within about a week of activation.
  • The field will automatically display the main account user’s email address, but you can change it if desired.
  • Visma Sign will send an email invite from visma.sign@visma.com to sign the "Authorization for the transmission of e-invoices" document. Note that the link is valid for 7 days. Sign the document using your personal ID and log in with bank credentials or a mobile certificate. Signing is successful when you receive confirmation that the "Document... signed."

Step 4: Receiving of invoices

  • Decide whether your company wants to receive invoices through the Maventa account or not.
  • If desired, you can register as a PEPPOL recipient, enabling the company to also receive invoices from abroad within Europe.

 

6. Registration is complete. Verify your company details and press OK.

7. Inform your suppliers about the new billing information if your company receives e-invoices through Maventa. Fill in the information directly in the supplier letter (link) and send the document as notification to suppliers. The information will be updated overnight in the public e-invoice address directory, which contains company e-invoice address details.