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Sending e-invoices to Peppol-network

This guide provides instructions on how to send invoices to the Peppol network using Maventa, offers guidance on the use of e-invoicing and operator identifiers, and describes the attachment practices within the Peppol network.

Sending an invoice to Peppol network

Maventa's clients are able to send invoices through the Peppol network in the same manner as to any other operator. It is not necessary for the client to be registered with the Peppol network for sending, however, the invoice recipient must be registered.

When sending an invoice via the Peppol network to a recipient, the routing information should be provided as follows:

  • Peppol address or e-invoice address: prefix:identifier number,

  • Operator ID: PEPPOL.

The prefix varies depending on the country and organization. The identifier can be, for example, a Business ID, VAT number, or GLN identifier. 

In Finland, a typical prefix is 0216, with the company’s OVT number as the identifier. When using a GLN number as the identifier, the prefix 0088 must be used. In Norway, the prefix 0192 is used together with the organization number as the identifier.

For example, when sending an invoice via the Peppol network to a Finnish company, the recipient's e-invoice address would be 0216:00370987654321 and the operator ID would be PEPPOL. If the recipient's Peppol address is not known, it can be retrieved using the Peppol Directory or our Finder tool.

For Finvoice, the Peppol address can be specified under the MessageTransmissionDetails element as shown in the following example:

<MessageReceiverDetails>
<ToIdentifier SchemeID="0216">00370987654321</ToIdentifier>
<ToIntermediator>PEPPOL</ToIntermediator>
</MessageReceiverDetails>

The prefix for a Peppol address may vary based on country, organization, or type of identifier.We recommend always verifying the correct recipient address and format directly with the invoice recipient.

Sending Finvoice-file through Peppol Network

Maventa automatically converts the submitted Finvoice material into the PeppolBIS3.0 format if the invoice is to be sent via the Peppol network. The invoice can be created in Finvoice format, and Maventa will handle the conversion and delivery to the Peppol network.

Invoices can only be transmitted through the Peppol network in the PeppolBIS3.0 format. However, the recipient may retrieve the invoice in a different format, depending on their invoicing software. In such cases, the invoice may be converted up to three times during the delivery process: from the sender’s software, to Maventa, to the Peppol network, through the recipient’s operator, and finally into the recipient’s invoicing software.

Maventa ensures every format conversion is handled so the invoice reaches the recipient in the correct e-invoice format used by their system, meaning the sender does not need to manage format compatibility.

To send an invoice to a recipient’s Peppol address, the e-invoice address needs to be specified in the format: prefix: 0216, address: 003712345678, and set the operator code as "PEPPOL."

For a complete list of formats supported by Maventa, see here.

Attachments and the Peppol Network

Due to limitations within the Peppol network, attachments cannot be sent in the same manner as for example within the Finnish operator network. If  an invoice is submitted  with an accompanying image or other attachments, Maventa will perform a conversion to embed the attachments into the invoice data.

If an invoice is sent through Maventa without an image, Maventa will not create or embed one into the XML file.

When an invoice image or other attachment is submitted to Maventa as a PDF in addition to the XML data, Maventa will ensure that the image and attachments are embedded within the data sent to the Peppol network. In addition to PDF files, other types of attachments can also be embedded into the XML file. 

Frequently asked questions

Do I need to register with Peppol to send invoices?
No, registration is not needed for sending; however, the recipient must be registered.

What identifiers can be used for the invoice address?
Examples include Business ID, VAT number, or GLN identifier.

How do I find the recipient's Peppol address if it's unknown?
Use the Peppol Directory or Finder tool.

Keywords

Peppol Network, Invoice, E-invoice Address, Operator ID, Routing Information, Prefix, Business ID, VAT Number, GLN Identifier, OVT Number, Organization Number, MessageTransmissionDetails, Verification