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Company settings

In this guide, you will learn how to manage your company's information, such as basic details, email reports, billing information, postal address, bank accounts, and users on your Maventa account.

Company information

  • Basic company information: Update the company name and email address if needed under Company settings > Company details.

When the business ID changes, you must create a new Maventa account under Company settings > Company tools > Create company. Remember to update the new company's UUID in your financial management software.

  • Purchase invoice image language: Select the language for purchase invoice images under "Received invoice image language created by Maventa." This setting only applies to purchase invoices for which Maventa has created its own image in situations where the invoice sender has not provided a separate image.
  • Ordering email reports: The report includes the number of received and sent invoices through the Maventa account, as well as those in error status. Set the report frequency (daily, weekly, monthly) and order the reports.
  • The company's email address is the general contact address that also appears on invoice details. The billing email is the address where notifications of incoming invoices are sent. If a billing email address is not defined, the notification is sent to the company's general email. You can also block purchase invoice notifications (ADD LINK).

Billing Information

  • Update billing address: Add the billing details for where the invoice from Maventa services will be sent. Choose a web, email, or postal address under Company settings > Company details > Billing information.

Postal Address

  • Set postal address: Update the company's postal address under Company Settings > Postal address and save the changes.

Bank Accounts

  • Bank accounts should only be added if the invoicing software retrieves account numbers for invoices from Maventa. Confirm this with your invoicing software if necessary.
  • Add bank accounts: Enter bank details under Company settings > Bank cccounts > Add bank account. Fill in Bank, account number, IBAN, SWIFT, and set the default account by checking "Default."

Users

Manage all users of the company's Maventa account.

  • Add users: Go to Company settings > Users > Add User. Enter the required information (name, email) and assign a role (admin or user). Admin users can manage all company settings and information as well as monitor invoice traffic. User-level users cannot make changes to company settings but can view all invoice traffic.
  • Remove users: Select the username, change the role to "No role," and save. The username is removed from the company's Maventa account, and the user will no longer have access.